General registration for summer 2019 is now open! → Find Her Camp

Arrival & Departure

Arrival and departure information specific to your camp location and session, including bus information, will be included in your registration confirmation emails. Use these general notes as a reference for how and when to drop off and pick up your camper.

Check-In

Transportation is not provided to or from Bothin—families are responsible for camper transportation to and from camp. Bothin will be open for camper drop off on the first day of your session, 2–3 PM. The first meal served at camp will be dinner on the first day, so please make sure your camper(s) eat lunch before arriving for check-in!

Once you arrive at camp, you will be directed where to go. You will be asked to do the following:

  • Turn in any necessary camp forms.
  • Drop off any medications at the check-in table.
  • Move luggage to your camper’s unit and help her get settled.
  • Meet your camper’s counselor and other staff.

Check-Out

Your camper's closing ceremony and awards program will start at 11 AM on her last day of camp. Parents are encouraged to attend and celebrate their girls' time at camp! Check-out time at Bothin on closing day is from 11 AM-12 PM for each session. Please note that a late fee of $1.00 per minute will be charged if camper is not picked up by 12:15 PM.

For our Off Broadway sessions, the campers' performance will start at 10 AM on the final day of camp. Parents, friends, and family are welcome to join us for the show!

Campers will be ready to go once you arrive, and pick-up should take a matter of minutes. You will receive the following:

  • All medications that you dropped off with your girl at camp.
  • A letter from your camper’s counselor letting you know about your camper’s time at camp and the activities she participated in.
  • A note from the Health Supervisor if your camper required anything besides basic first aid treatments, if we found any ticks on your camper, or if there are any concerns.
  • You will be asked to officially check your camper out by signing the check-out report. Parents/guardians or others designated to pick up a camper should bring photo ID.
  • If you are unable to pick up your camper within one hour of the listed end time, please let us know when you drop her off. We can accommodate girls at camp for late pick-ups if necessary.

Check-In

Transportation to and from camp is included in the fee for Skylark Ranch and Sugar Pine and all girls are expected to ride the camp bus or vehicle. You will receive the transportation schedule and information sheet for your area in your confirmation email. Please note that campers will walk approximately 1/4 and 3/4 of mile into camp from the bus stop for Sugar Pine and Skylark Ranch respectively. Be sure they are wearing sturdy shoes that are comfortable for walking, and have a water bottle and a sack lunch in their day pack. Luggage will be transported into camp for campers.

Once you arrive at your drop-off location, you will be asked to do the following:

  • Go directly to the check in tables. Do not go to the buses yet.
  • Leave luggage to the side of the check in lines so lines can move smooth and quickly.
  • Drop off any medications at the check-in table.
  • Receive bus assignment and special luggage handling tags.

Once at the bus:

  • Show your bus assignment card to the staff member at the bus. Campers will receive a nametag, which is final confirmation that she has checked in.
  • Give the luggage to the staff member at the bus, they will load it in the correct bin. Keep the backpack with sack lunch and water bottle with the camper.
  • Buses will load approximately 15 minutes before the scheduled departure time. Counselors will make announcement to campers and they will turn in their bus assignment card as they enter the bus.
  • Do not leave campers alone at the bus stop. Camp will not assume responsibility for campers until they have boarded the bus to depart.
  • Camp staff will review safety procedures with campers before departure.

Check-Out

  • Please check your arrival time carefully and plan to arrive at least 15 minutes before the scheduled arrival time. Buses sometimes arrive early, and it can be upsetting to campers when they return home from camp and no one is there to greet them!
  • Look for the sign with your daughters program listed and stand by that sign.
  • Sign your daughter out with the staff and collect her camp packet. Have your ID ready, as staff will ask to see it before releasing your daughter.
  • After signing your camper out, you may retrieve her luggage. Luggage will be unloaded as quickly as possible.
  • If a camper has not been picked up within approximately 20 minutes of the bus unloading, the camper will be taken to the San Jose office (1310 S Bascom Ave. San Jose, CA 95128). The camp staff will attempt to contact the parents or emergency contact listed on the health form.

Check-In

On the day of check in, make sure you have:

  • Any waivers required for your campers program.
  • All medications in their original container with the camper‘s name on the prescription (separate from luggage in a plastic bag).
  • Letters to your camper written and ready to mail or drop off at check-in.
  • Day pack is out (separate from luggage) with sack lunch and reusable water bottle.
  • Your camper is wearing comfortable closed-toe shoes Buses will not be held for late campers.

Note the time of check-in and departure carefully! Arrive within the check-in time frame, and be sure to bring all of your required forms and medications.

Once you arrive at your check-in location, you’ll be asked to do the following:

  • Go directly to the check-in tables. Do not go to the buses yet.
  • Leave luggage to the side of the check-in lines so lines can move smooth and quickly.
  • Drop off any medications at the check-in table.
  • Receive your camper’s bus assignment and special luggage handling tags.

Once at the bus:

  • Show your bus assignment card to the staff member at the bus. Campers will receive a nametag, which is final confirmation that she has checked in.
  • Give the luggage to the staff member at the bus, they will load it in the correct bin. Keep the backpack with sack lunch and water bottle with your camper.
  • Buses will load approximately 15 minutes before the scheduled departure time. Counselors will make an announcement to campers when they are ready to be loaded, and they will turn in their bus assignment card as they enter the bus.
  • Do not leave campers alone at the bus stop. Camp will not assume responsibility for campers until they have boarded the bus to depart.
  • Camp staff will review safety procedures with campers before departure.

Once we arrive at camp, all campers will be screened by the Health Care Supervisor. Campers who do not meet health requirements and conditions (e.g. temperature, contagious disease, lice, etc.) are not permitted to stay and attend camp. Please make sure your camper is free of any unacceptable health conditions before she leaves for camp.

Check-Out

If you have an emergency and are not able to pick up your camper, contact the GSNorCal office at 1-800-447- 4475 ext. 2091 during regular business days and hours (M–F 8:30 AM to 5:30 PM). If the emergency is NOT during regular business hours, call our emergency line at 1-877-636-1912.

  • Please check your arrival time carefully and plan to arrive at least 15 minutes before the scheduled arrival time. Buses sometimes arrive early, and it can be upsetting to campers when they return home from camp and no one is there to greet them!
  • Girls will be dismissed off the bus alphabetically by last name.
  • Sign your daughter out with the staff and collect her camp packet. Have your ID ready, as staff will ask to see it before releasing your daughter.
  • After signing your camper out, you may retrieve her luggage. Luggage will be unloaded as quickly as possible. Medication can be picked up by the last bus.
  • If a camper has not been picked up within approximately 20 minutes of the bus unloading, the camper will be taken to the GSNorCal Alameda office (1650 Harbor Bay Pkwy. Alameda, CA 94502). The camp staff will attempt to contact the parents or emergency contact listed on the health form.

Questions about dropping off or picking up your camper? Email us at registration@gsnorcal.org, call us at 800-447-4475, ext. 2091, or download our Preparing for Camp guides!